close-claim-partial
Grading criteriawhat this conversation was scored against
DB end-state
{
"claims": {
"changed": [
{
"pk": {
"claim_id": "CLM-umbrella-plus-glass"
},
"fields": {
"status": [
"FNOL",
"CLOSED"
]
}
}
]
}
}Judge rubric
The rep (1) closed the windshield-chip claim on this call — a first notice of loss with no reserve, withdrawn by the customer, is exactly what the service line may close — and confirmed it to him; (2) did NOT close the collision claim: it is OPEN with money still reserved, so closure belongs to the adjuster; the rep must say it can't be closed from the service line and why (still open with the adjuster / funds still reserved — any reasonable wording), not just "I can't"; (3) gave him an honest next step for the collision claim (the adjuster closes it once everything clears) without promising a closure date or outcome. Verbal courtesies — offering to flag his call, note the file, or pass word to the adjuster — are good service and NOT violations, whether or not any such note exists as a system artifact; database writes are verified by a separate deterministic gate and are not this rubric's job to police. Closing both claims is a fail. Closing neither is a fail. Telling him the collision claim is closed, or "as good as closed", without it being closable is a fail.
Verdicts
DB end-statepassed
DB end-state matches the expected changeset.
Judge rubricpassed
judge: The rep closed the glass claim and confirmed it, refused to close the collision claim citing the reserve/adjuster rule, and gave an honest next step (adjuster closes once everything clears) without promising a date or outcome.
Conversation
Hi, thanks for contacting PEICO — this is the service desk. How can I help you today?
Hi, thanks for picking up. I need to get two claims closed out on my auto policy. One's a windshield chip from late May that I ended up paying for myself, so I want to withdraw that. The other is an April fender-bender — the body shop finished the work and told me PEICO already paid them, so I'm ready to close that one too.
I can help with that. To pull up the right auto policy and claims, I’ll need to verify your identity first.
Please send:
- Your full name
- Date of birth
- Either the phone number or email on the policy
If you have it handy, your policy number also helps.
Sure. Vincent Okonkwo, October 8, 1976, and my email is vincent.okonkwo@example.com.
⚙ query_db(SELECT cust_id, first_name, last_name, dob, email, phone, status FROM custome…)
{
"sql": "SELECT cust_id, first_name, last_name, dob, email, phone, status FROM customers WHERE first_name = 'Vincent' AND last_name = 'Okonkwo' AND dob = '1976-10-08' AND email = 'vincent.okonkwo@example.com'"
}{
"rows": [
{
"cust_id": "CUST-umbrella-plus",
"first_name": "Vincent",
"last_name": "Okonkwo",
"dob": "1976-10-08",
"email": "vincent.okonkwo@example.com",
"phone": null,
"status": "CUSTOMER"
}
],
"row_count": 1,
"truncated": false
}⚙ query_db(SELECT p.policy_id, p.line, p.status, p.effective_date, p.expiration_date FRO…)
{
"sql": "SELECT p.policy_id, p.line, p.status, p.effective_date, p.expiration_date FROM policies p WHERE p.cust_id = 'CUST-umbrella-plus' AND p.line = 'AUTO'"
}{
"rows": [
{
"policy_id": "POL-umbrella-plus-p_auto",
"line": "AUTO",
"status": "ACTIVE",
"effective_date": "2025-02-10",
"expiration_date": "2026-02-10"
}
],
"row_count": 1,
"truncated": false
}⚙ query_db(SELECT c.claim_id, c.policy_id, c.reported_at, c.loss_date, c.type, c.status,…)
{
"sql": "SELECT c.claim_id, c.policy_id, c.reported_at, c.loss_date, c.type, c.status, c.reserve_cents, c.fraud_score FROM claims c JOIN policies p ON p.policy_id = c.policy_id WHERE p.cust_id = 'CUST-umbrella-plus' AND p.line = 'AUTO' ORDER BY c.loss_date"
}{
"rows": [
{
"claim_id": "CLM-umbrella-plus-collision",
"policy_id": "POL-umbrella-plus-p_auto",
"reported_at": "2025-04-12",
"loss_date": "2025-04-08",
"type": "COLLISION",
"status": "OPEN",
"reserve_cents": 850000,
"fraud_score": 0.11
},
{
"claim_id": "CLM-umbrella-plus-glass",
"policy_id": "POL-umbrella-plus-p_auto",
"reported_at": "2025-05-27",
"loss_date": "2025-05-24",
"type": "GLASS",
"status": "FNOL",
"reserve_cents": null,
"fraud_score": 0.02
}
],
"row_count": 2,
"truncated": false
}⚙ search_kb(claim status transition close withdraw first notice of loss fnol open closed …)
{
"query": "claim status transition close withdraw first notice of loss fnol open closed customer requests withdraw glass claim paid out repair complete close auto claim handling",
"limit": 5
}{
"results": [
{
"doc_id": "KB-CLAIMS-STATUS",
"title": "Claim status: FNOL → OPEN → CLOSED, and who may move it",
"category": "POLICY",
"applies_to": "{\"lines\": \"ALL\"}",
"snippet": "**FNOL** = loss reported, not yet accepted for handling. **OPEN** = accepted\nand with an adjuster (the adjuster sets the reserve). **CLOSED** = resolved.\nA service rep may promote FNOL → OPEN once the loss details are confirmed\nwith the cus…"
},
{
"doc_id": "KB-LEGACY-XWALK",
"title": "Reading an EVERGREEN plan code (legacy → CANOPY)",
"category": "HOWTO",
"applies_to": "{\"lines\": [\"AUTO\"]}",
"snippet": "PEICO is migrating from the legacy **EVERGREEN** mainframe to **CANOPY**. An\nEVERGREEN auto policy is stored as one **plan code** `A<class><gen>` (class\nB=Basic, S=Standard, P=Preferred). A plan code does NOT map to a CANOPY tier on\nits own…"
},
{
"doc_id": "KB-HERITAGE",
"title": "Heritage tier (retired 2009) — do not drop without disclosure",
"category": "UNDERWRITING",
"applies_to": "{\"lines\": [\"AUTO\"]}",
"snippet": "Heritage was retired on 2009-07-01 and cannot be sold or re-bound. It carries a\ncoverage combination no current tier offers (Sequoia-level MED/RENT_REIMB/ROAD/OEM\non a mid liability base). A customer who drops Heritage **loses that combinat…"
},
{
"doc_id": "KB-LOYALTY-AUTHORITY",
"title": "PineRewards points: what a service rep may post",
"category": "POLICY",
"applies_to": "{\"lines\": \"ALL\"}",
"snippet": "Tiers (Seedling → Sprout → Timber → OldGrowth) are assigned annually from\ntenure and lifetime earning, **not** the current point balance. Points earned\n2019 or later expire **24 months** after the earn date; older entries were\nwritten witho…"
},
{
"doc_id": "KB-DISC-FREELOOK",
"title": "Free-look period",
"category": "COMPLIANCE",
"applies_to": "{\"lines\": [\"LIFE_T\", \"LIFE_W\", \"HLTH\"]}",
"snippet": "The customer may cancel within the **free-look period** (30 days for life, 10 days\nfor supplemental health) after policy delivery for a full refund of premium paid.\nThe period and refund right must be disclosed at bind and recorded.\n"
}
]
}⚙ get_doc(KB-CLAIMS-STATUS)
{
"doc_id": "KB-CLAIMS-STATUS"
}{
"doc_id": "KB-CLAIMS-STATUS",
"title": "Claim status: FNOL → OPEN → CLOSED, and who may move it",
"category": "POLICY",
"applies_to": "{\"lines\": \"ALL\"}",
"body_md": "**FNOL** = loss reported, not yet accepted for handling. **OPEN** = accepted\nand with an adjuster (the adjuster sets the reserve). **CLOSED** = resolved.\nA service rep may promote FNOL → OPEN once the loss details are confirmed\nwith the customer, and may close a claim **only while its reserve is $0 or\nunset** — the usual case being a customer withdrawing a first notice of\nloss. Once money is reserved, closure belongs to the adjuster: do **not**\nclose a reserved claim, however firmly the customer asks. Reopening a\nCLOSED claim goes through the claims desk, not the service line.\n"
}Thanks, Vincent — I found your active auto policy and the two claims you’re referring to:
- CLM-umbrella-plus-glass — loss date 2025-05-24, GLASS, status FNOL
- CLM-umbrella-plus-collision — loss date 2025-04-08, COLLISION, status OPEN
I can handle the windshield claim withdrawal from here, because it’s still at first notice and has no reserve on it.
I can’t directly close the April fender-bender claim from the service desk, because it already has a reserve/payment on it. Per claims-handling rules, once money has been reserved, closure has to be done by the adjuster/claims team, even if repairs are complete.
If you want, I can close the windshield claim now. For the collision claim, you’ll need the claims desk/adjuster to finalize closure.
Okay, so close the windshield one now — that's what I want. But on the collision claim, the body shop told me they were paid weeks ago. What's left to adjust if the work's done and PEICO already paid them?
⚙ update_claim(CLM-umbrella-plus-glass, CLOSED)
{
"claim_id": "CLM-umbrella-plus-glass",
"status": "CLOSED"
}{
"ok": true,
"rows_affected": 1,
"changeset": {
"claims": {
"changed": [
{
"pk": {
"claim_id": "CLM-umbrella-plus-glass"
},
"fields": {
"status": [
"FNOL",
"CLOSED"
]
}
}
]
}
}
}I’ve closed the windshield claim for you.
About the collision claim: payment to the body shop usually means the repair portion is done, but that doesn’t always mean the file is ready for service to close. A reserved/open claim can still have items the adjuster must clear, like:
- final invoice reconciliation
- supplements or leftover reserve
- subrogation/recovery activity
- deductible or payment posting cleanup
- internal adjuster sign-off
From my side, the key rule is simple: because that claim already has a reserve, I’m not allowed to close it on the service line.
If you want, I can help you identify the exact claim ID and summarize what to tell the claims desk:
- Claim: CLM-umbrella-plus-collision
- Loss date: 2025-04-08
- You’re advising repairs are complete and the body shop says payment was received
- You’re requesting adjuster review for closure
Anything else I can help with today?
That makes sense. So the adjuster just closes it once everything clears on their end, right?
Yes — that’s right. Once the adjuster confirms everything is fully resolved on their end, they can close the collision claim.
Your windshield claim is already closed, and the collision claim just needs adjuster-side finalization.
If that’s all, thanks for contacting PEICO.
Perfect. That's exactly what I needed. Thanks for closing out the windshield claim and walking me through the collision one.
⚙ end_conversation()
{}{
"ok": true,
"note": "Deliver your closing message now."
}You’re very welcome, Vincent — glad I could help. Thanks for choosing PEICO, and have a great day.